August 2009 Newsletter of Edgewood Townehouse Association, Eugene, Oregon

F.Y.I. The Newsletter of Edgewood Townehouse Association
PO Box 5424, Eugene, OR 97405

(Notices of any special board meetings are posted in the Clubhouse 3 days before date of meeting per Bylaws)

Saturday Morning Social: September 12, 10:30 am
By-the-Brook Book Group: Wed, September 9, 2 pm
Next Potluck: Sunday, September 13, 5 pm

Board Message
General Membership Meeting Minutes: July 28
Board Minutes: August 11, 2009
Reports: Grounds; Buildings; Website; Pool; Manager's
Proposed Satellite Dish Policy
Work Order Form
Monthly Banking Activities

Since the last FYI, Frank Gaddini ( ) has started working 20 hours per week as property manager. Frank has been reviewing the maintenance needs of the Edgewood buildings and common areas, meeting with potential contractors who will be submitting bids on the various budgeted projects. Frank has also been getting up to speed on rules and regulations currently in place that govern the Edgewood Townehouse Association. Please continue to fill out work orders to alert the appropriate committee chairs of new problems. This will leave Frank free to coordinate all those big jobs we agreed to do in January.

In response to several requests for installation of satellite dishes, Frank Gaddini has suggested a set of restrictions on the installation of satellite dishes. These restrictions are intended to allow residents to install satellite dishes in a way that minimizes impact on the Edgewood property in general. The recommendations are included as part of this FYI for residents' consideration. Please direct any comments to Toni Horodysky ( )

Our board remains short one member. Anyone who would like to volunteer to fill this vacancy should contact Acting President Bruce Trafton ( )

At 7:30 p.m. the General Meeting was called to order by Bruce Trafton. Bruce rescinded his resignation from the Board tendered at the July 8, 2009 special meeting of the Board of Directors. He will continue on the Board and assume the role of Acting President at this time.

Minutes of the April 28, 2009 General Meeting: Upon motion of Jon Joseph and second by Russ Fryburg, the minutes were approved as previously published in the FYI.

Treasurer’s Report: Doug Cone made a verbal report and indicated that credit cards previously authorized have been cancelled. The Budget Committee for next year will meet by September to develop a 2010 budget.

Residents Forum:
Jana Logan, ( ) Brae Burn, asked when she might expect that her patio will be completed and her downspouts installed.
Gloria Gehrman, ( ) Westbrook Way, wishes to know when she will know whether her unit will be painted this year. If this is not to occur she will attempt to get her own paint contractor.
Larry Hilliard, ( ) Westbrook Way, asked what is the position of the Board if a homeowner wishes to have his unit painted at owner’s expense, assuming that the use of the proper brown color.
Ingrid Wendt, ( ) Westbrook Way, suggested the use of 87 Westbrook Way as place which could be rented by residents for guests.
The above will be considered at a future board meeting.

Committee Reports:
Building Committee: Bruce Trafton reported for Toni Horodysky that the trash left from work on Brae Burn patio walls has been cleared and taken to the dump. The excess lumber, to be used has been stacked in the overflow parking on Westbrook Way.

Grounds Committee: Bruce Trafton reported that Trevor Stephens will continue to care for our grounds until he leaves for school on September 15.

Pool Committee: See attached report. In addition, Bev advised that she is not the pool police. If anyone sees something in the pool that is inappropriate, please advise the persons who are offending. Lee Benton-Williams volunteered to make signs advising trespassers of prosecution. This will be necessary if police need to be called. There have been late night “visitors” to the pool.

Hospitality Committee: There was no one present to report on the activities of this committee.

Crematorium Committee: Camilla reported that there has been little activity of late. The work on the chapel has come to a standstill.

Unfinished Business: Frank Gaddini was introduced and reported that he is in the process of prioritizing work to be done for the remainder of the summer.

EDGEWOOD TOWNEHOUSE ASSOCIATION
Meeting of the Board of Directors
August 11, 2009

The meeting was called to order at 7 p.m. by Acting President Bruce Trafton. Those present included Board Members Bruce Trafton, Russ Fryburg, Eaton Conant, Doug Cone, Gwen Acker and Toni Horodysky. Also in attendance were Gloria Gehrman, Dave Compton, Frank Gaddini, Bev Behrman Helen Liguori, Clara Nistler and Beverly Day.

Residents Forum: Clara Nistler spoke to express displeasure with the planting along the cemetery boundary and failing to respond to her repeated requests to replace shrubs which have long been missing near her unit.

Manager’s Report: Frank Gaddini advised those present what has been done during his first week on the job. A copy of his report is attached.

Minutes of Board Meeting of July 14, 2009: Upon motion of Russ Fryburg and second by Toni Horodysky, the minutes were approved as previously published in the FYI.

Treasurer’s Report: Doug Cone, Frank Gaddini and Tish Larsen will get together next week, at a time to be set to better understand the way the budget is represented in the reports by Tish Larsen. All Board members will be advised of the meeting and asked to attend. The treasurer’s report is attached.

Unfinished Business:
Report on installation of satellite dishes: There have been several requests for installation of dishes. Frank Gaddini offered some possible restrictions that could be adopted and still comply with federal law. There is a copy of those recommendations attached for residents’ consideration and comment. Toni Horodysky and Frank Gaddini will meet with Jon Joseph regarding suggestions prior to the September Board meeting.

2009 Work Schedule:
Painting: Frank Gaddini noted the present schedule for painting and will be making recommendations regarding a rotation schedule for painting. He is seeking bids and the painting should begin at the end of August and hopefully painting can continue into October.

A discussion was held regarding the possibility of a resident having their unit painted at their own expense should they feel it necessary and if the correct paint and color were used. Toni Horodysky moved and Russ Fryburg seconded a motion that this not be allowed. The motion carried.

2010 Budget Committee: This committee consists of Russ Fryburg, Toni Horodysky, Doug Cone and Frank Gaddini. Work will begin in September after more work has been done.

New Business:
Rental of 87 WW: Bruce Trafton has contacted Colin Call, an ETA resident who is a realtor. Through Colin Bruce has been in contact with Lorena Teer, Propery Management specialist with ReMax Realty and has learned that the unit could reasonably rent for $850 to $1,000 per month. Frank Gaddini will contact our attorney regarding possible tax implications for renting the unit. It is hoped that a possible resolution would be to offer part rent in exchange for handyman services and opening and closing the clubhouse.

Automatic lock for clubhouse door was discussed and discounted at this time. The cost would be more than $2,500 closing problems would not be addressed.

Request to rent ( ) WW by ( ): Toni Hordysky moved and Eaton Conant seconded the motion that the request be denied. The motion carried. The procedure for requesting permission to rent is contained in ETA Bylaws, Article XVI. The procedure has not been followed.

GROUNDS COMMITTEE REPORT
Welcome all to this crazy summer.
Some weeks have been very hot and this week very cool. This makes it interesting to control the irrigation system to release the proper amount of water. The grounds committee is on top of it. We have never gotten word on the water audit EWEB was supposed to have done.

The grounds committee has pruned and deadheaded Rhodies down from 110 BB. Trevor dug out 15 to 20 large blackberry bushes then trimmed down to 118. We worked in front of 161 Brookside – Power trimmed shrubs and hand pruned all else down and around 159. We pruned out the arch at the head of the culvert and went down the creek bank taking out blackberries and weeds. We pruned all bushes in front of the pool and raked out all the leaves. At the left of the entryway to the Club House we cut and pulled out all blackberries.

Trevor has been trimming Ivy crawling up the sides of some buildings. He has also trimmed with the pole saw many dead and overhanging branches along the walkways on Brae Burn Drive. Then we have pruned with the chain saw and pole saw all of the overhanging maple branches on roofs along 10BB, 12BB, 30BB, 40BB. Also we limbed the dead wood from a giant Ponderosa Pine in front of 30BB.

On July 30th Clearview worked the entire cove between 124BB and 128BB trimming back the cedar branches from the building. They hauled a full trailer load of debris off the premises. Next month Clearview will work the area 140 to 160 Westbrook Way.

As of August 1st Trevor and Andrea have been washing the giant light globes above the address directions, we plan on repainting the signs and posts in the near future.

So far we have extinguished five yellow jacket nests, using a professional company called Pest Management Services. If you see a yellow jacket nest call the Ground Committee Chairman and we will see it gets immediate attention.

Another application of Greer Nursery’s Special Azalea and Rhodie fertilizer will be applied Oct.

A handing over through Frank Gaddini will lead to the hiring of a Landscape Company or several small Landscape Companies.

Building Committee Report, August 7, 2009
Toni Horodysky ( ), Chair Building Committee

No sounds of saws or hammers this past month due to the transition to our new manager.

I’ve turned over various “To Do” lists to Frank G. and walked the property with him to discuss future work projects.

A Westbrook Way homeowner asked for permission to install a satellite dish. This issue will need review by the Board.

Edgewoodhoa.org
July - August 2009
Toni Horodysky ( ), Webmistress
Total for month:

Visits 35
Page Views 43

POOL REPORT FOR JULY 28 ETA GENERAL MEMBERSHIP MEETING 2009
From Bev Behrman ( )

There have been 117 sign-ins this month, so far. I like to figure an average of three people per sign in (everyone has to swim with at least one other person), as many have more and some less, making an estimate of pool usage being at around 351 people.

Today, I hear the temperatures reached 106 degrees, causing us to have to turn down the solar heaters tonight, as the pool waters had reached a way to high a temperature. This heat wave is sure brining out the swimmers and those who just want a respite from the heat.

I shooed away about 12 people from the pool at around 11 PM last night. I do not know if they lived here or just barged in. But there were MANY of them, that I am sure of as I saw them clearly as they walked down the path. Please, if you hear people in the pool after 9 PM, tell them you are going to call the police if they don’t leave. They are trespassing. It takes all of us to patrol the pool. We are not paying to maintain it for south Eugene.

I am sorry to report that I have been unable to get the fountain fixed again yet. It has broken since it was fixed a few weeks ago. We are working on it.

If you come to the pool and you feel those in the pool are infringing on your ability to enjoy the pool as you would like to, and they are doing things which are against the pool rules, please take it upon yourself to inform them of what you would like to see done.

It may take a village to raise a child, and it takes an association to monitor our property and its use. Participate. There are no police persons here to monitor the practices. It is up to all of us.

1. Monday, I met with Bruce and reviewed Grounds activities throughout the site. We walked the boundaries of the site and inspected specific sites of importance on the site.

2. Tuesday, I met with Toni to review the 2009 Work List in general terms, and reviewed the General Maintenance [Operations1] Budget and maintenance activities that routinely reoccur each fiscal year. We discussed the current progress under the Capital Outlay [Major Renovation, Restoration, and Repair2] Budget and the unencumbered revenue in this budget. We prioritized five (5) target sites along Westbrook Way corridor (#5, #8, #21, #110, and #183/185) under the Siding Replacement and Dryrot Repair category to begin working on. Frank will be reviewing this work with qualified contractors and scheduling these projects for deployment during the month of August. We also discussed the protocol for authorizing services and supplies. Frank will follow up with Bruce, Nick, and Tish to learn the protocols.

3. Wednesday, I reviewed bids from Tree Abatement Contractors to abate the tree, grind the stump, and dispose all debris. I will be awarding the job to a contractor later this week. I also met with two Renovation Contractors to review re-siding sites. I met with Bruce who issued site keys to me.

4. Thursday, I continued to assess the re-siding sites and familiarize myself with the site. I met various owners, encountered Toni, and listened to concerns. I inspected a brick chimney at a Braeburn address, with Toni, that shows evidence of structural failure, and a building foundation on Braeburn that has evidence of multiple separation.

5. Friday, I met with Nick to review the protocol for authorizing and pay for services and supplies. We also discussed rules, regulations, and laws that govern Townhouse Associations; as well as, a cursory historical review of Edgewood Townhouses’ development. Throughout the week I have also been re-organizing the Capital Outlay [Major Renovation, Restoration, and Repair] document to better collect, organize, manage, and record facility renovations, restorations, and repairs.

1. Authorization to install and/or extend the telecommunication system and/or video communication system equipment at any Edgewood Townhouse must be pre-approved by, and in compliance with, the Edgewood Townhouse Association (ETA) Covenants or ETA’s designated representative and will only be approved under the following guidelines:

2. Mounting, installation, or penetration of equipment or fasteners to any portion of the roof(s) or roof sofiit(s) as in drilling, nailing, or screwing to fasten equipment to the roof, or drilling holes to access the townhouse interior with cable wire is prohibited.

3. Mounting, installation, or penetration of equipment or fasteners to any portion of the building(s) siding as in drilling, nailing, or screwing to fasten equipment to the building, or to access the apartment or house interiors with cable wire is prohibited.

4. The use of mastics, glues, or any adhesive compounds to affix telecommunication system and/or video communication system equipment is prohibited.

5. Fastening telecommunication system and/or video communication system equipment to the building's railings, posts, beams or balusters with the use of clamps and/or banding material is permissible.

6. All liability and damage resulting from any installation of telecommunication system and/or video communication system equipment will become the financial responsibility of the individual townhouse owner and the installer to restore the damaged and adjoining affected areas to their original condition.

7. The ETA Board or its designated representative will respond to specific questions regarding this matter.

[Phone numbers, e-mail addresses, and street addresses have been removed for privacy reasons.]