F.Y.I. The Newsletter of Edgewood Townehouse Association
PO Box 5424, Eugene, OR 97405July 17, 2009
Important Dates:
Next Regular Board Meeting: Tues, August 11, 7 pm
General Membership Meeting July 28, 7:30 PM
(Notices of any special board meetings are posted in the Clubhouse 3 days before date of meeting per Bylaws)
Hospitality Activities:
Saturday Morning Social: August 8, 10:30 am
By-the-Brook Book Group: Wed, August 12, 2 pm
Next Potluck: August 9, 5 PMContents:
Board Message
Association News
Board Minutes: June 23; June 29; July 8; July 14
Reports: Grounds; Buildings; Website; Pool
Monthly Banking Activities [omitted]
Monthly Profit and Loss Statement
Work Order [omitted]FYI Info:
Editor: Gloria Gehrman
Next Deadline: August 14
Board Message
As reported earlier, Nick Musgrave has resigned the presidency and his Board position. We thank Nick for stepping back into the fray earlier this year and wish him and Pat the best as they downsize and move into 173 WW. A busy time is ahead of them.
Vice President Bruce Trafton has agreed to serve as Acting President during our transition, maintaining Board continuity. Jon Joseph has been elected Vice President. Doug Cone will continue as Treasurer. That leaves one vacant Board position, expiring December 2009, to be filled. If anyone wants to share the adventure during the next 6 months and get a feel for being on the Board, please contact Acting President Bruce. ( )
Now on to other management issues.
Frank Bocci's last day on his year-long contract is July 19, this Sunday. We want to thank Frank for the good work he has done for the Association during the last year and wish him well with his other endeavors.
The Board is entering into negotiation with Frank Gaddini, our new neighbor at ( ), to serve as our property manager. Reading the July 1 edition of the FYI, Frank felt he had special skills to offer his new community and came to the Board with an alternative proposal for ETA management. Frank has had a long career working for Lane County public service institutions in project and facilities management. He retired as Officer of Administration for family housing at UO in 2006. Because he knows buildings, grounds, and local contractors, the Board feels he can hit the ground running and help us move forward quickly on the variety of improvement projects funded by our increased assessment.
The contract with Frank Gaddini will be worked out soon; it will be reviewed at the end of the year. Bonus: We don't have to learn a new first name.
More details will be made available as soon as possible. Frank and his wife Fran are currently out of town because of a death in the family, but the Board is moving as fast as it can to maintain community continuity. Be sure to come to the next General Membership Meeting on Tuesday, July 28, at 7:30 pm in the clubhouse. It will be your chance to meet our new neighbors and hear what Frank is able to do for a community that he has admired as a passer by for a long time.
Our long time bookkeeper (15 years) Tish Larsen of Accounts Squared will remain an integral part of keeping our financial reports up to date. Bruce spent most of a day to learn the inner workings of those accounts and reports that Tish continues to offer us a level of professionalism that benefits all of us. This is another element of maintaining continuity.
Grounds maintenance continues to be under the eagle eye of Grounds Committee Chair Bruce Trafton, who reports that he is on target budgetarily. Trevor and Andrea will continue to work under Bruce's direction until September 15, when they leave for college. We know they will do well, seeing how hard they have worked for us. However, Bruce sees piles of leaves on the horizon. In anticipation of possible need, he earlier gathered estimates for grounds work from a number of landscaping services. Bruce will soon bring to the Board his recommendation of how we will proceed after September 15, consulting with New Frank on a variety of options. This planning will result in steady improvement, with lessons learned from last year, and a new proposed budget for Grounds in 2010. (The contract with Clearview Tree Specialists for pruning will continue.)
Chuck Bowman will continue for now as our part-time maintenance person. He will be finishing up some of the work he started and some odds and ends as time permits and as Building Chair Toni Horodysky and New Frank set his tasks.
Frank Bocci's lease on 87 WW will be up on August 11. After that time, the Board and our new Frank will need to settle a couple of things before making it available as a rental and that additional source of income. The garage and storage area has been the only available work area for various ETA community projects. Some alternative space needs to be found, freeing up the garage and that entry point for a tenant. Any ideas?
For the time being, if you want to report problems, please continue to use the work form, putting it into the mail slot at the clubhouse. If you want to call about grounds issues, Bruce Trafton remains the contact. If you have building issues, Toni Horodysky remains the contact.
The Board and New Frank will be addressing the variety of issues that face our community at this time of the year and asks for your patience and support in keeping our organization running smoothly. The emphasis is on moving forward positively and maintaining continuity.
Association News
Volunteer Pruning:
The Grounds Committee thanks Mike Metzler ( ) for taking on the task of pruning in the overflow parking area toward the end of Westbrook Way. Mike asked Bruce for permission to take on this task in an area where his and other vehicles park regularly. Bruce accepted the help gladly.New FYI Editorial Team:
Dave Compton ( ) is in a trial phase of editing/compiling the monthly FYI. This is the first issue that he is responsible for, with old-timer Gloria as backup. Let us know what you think. The toughest thing is blending our various software and hardware; we hope you don't actually notice.Arrivals and Departures:
Long-time resident Helen Meyer-Holland ( ) died June 13 at the age of 94. In 1995 Helen and her husband moved to Eugene from Seattle where Helen had had a successful business career developing shopping centers and office buildings with a sideline as an antiques wholesaler and appraiser.Also we just learned that Marilyn Lockard ( ), a long time resident, passed away June 18. She had moved to California after her husband Tom passed away.
New owner Sara Mitchell will be moving into ( ) shortly.
A correction to the last directory/roster: The phone number for new owner Simone D'Aubigne ( ).Arrivals and Departures will be featured regularly as news of our present and former neighbors becomes known. Please notify the FYI editor as you become aware of news of note. Our ETA roster of members has been delayed because of anticipated changes in ownership and the prospect of new Board members by the end of the year. If you would like to receive a current copy of the roster before general distribution, your Editor can send you an Excel file in email or deliver a paper copy to your door. Contact at Gloria Gehrman ( ).
EDGEWOOD TOWNEHOUSE ASSOCIATION
Minutes: June 23, 2009Meeting called to order at 7 pm by President Nick Musgrave.
Board members present: Doug Cone, Russ Fryburg, Toni Horodysky, Jon Joseph. Community members present: Bev Behrman, Dave Compton, Gloria Gehrman, Barbara Kensler, Camilla Pratt. Meeting is about alternatives available to ETA after the 30-day notice given by current manager Frank Bocci, Jr., on June 19. This would end his existing contract at point of expiration in July. Frank says in his email that he will be taking his employees with him. President Musgrave consulted ETA attorney Churnside about the employees working for ETA, directed by the manager. ETA was advised that the relationship with those employees is separate from the contractual agreement with Bocci Jr. Further consultation with employees is needed.
August lithe lease will be up for 87W. That is the date of vacating the house.
Russ Fryburg made the motion, Jon Joseph seconded, that ETA start contacting management companies to come and make presentations. Motion failed.
Toni Horodysky made the motion, Jon Joseph seconded, that contact be made with Superior Community Management Company (Bob and Tina Brown) who was the last professional HOA management company reviewed by last year's committee. Motion passed unanimously. Bev Behrman will do the contact and keep the Board advised.
Other contacts will be made to try and expedite work projects. Information will also need to be gathered from Frank as to available project bids and other work product.
Bev: Superior Community Management
Bev: Andrea/Trevor about continuing daily pool maintenance
Toni: Pete Kensler, painter
Doug: carpenter
Nick: TishAnother meeting to do a check-in on progress was scheduled for Monday, June 29, at 7:00 pm.
Meeting adjourned 8:10 pm
Respectfully submitted,
Gloria Gehrman
EDGEWOOD TOWNEHOUSE ASSOCIATION
Minutes of Special Meeting of the Board of Directors
June 29, 2009This special meeting was called to discuss further management options for ETA at the conclusion of Frank Bocci's contract on July 19, 2009.
The meeting was called to order at 7:00 p.m. by President Nick Musgrave. Those present included Board members Nick Musgrave, Russ Fryburg, Toni Horodysky, Gwen Acker and Doug Cone. Gloria Gehrman, Michael Landes and Nancy Callaghan were also in attendance.
Nick Musgrave announced his resignation as President of the Association citing personal reasons and in addition that as management changes it is logical that the new president be involved from the beginning.
Toni Horodysky advised that in conversation with Chuck Bowman she has learned that he is willing to work for ETA from 25 to 30 hours a week if his wage is increased to $25 per hour.
Doug Cone stated that he has been in contact with Mick Tanner, who has been recommended to him as a possible manager. Mr. Tanner will be here sometime on June 30, 2009 to look over our grounds.
Bev Behrman has previously contacted Bob Brown of Superior Property Management. Mr. Brown is willing to once again meet with the Board and has advised that he would be willing to manage ETA without managing the financials. Gloria Gehrman will contact Bev regarding a time to meet with him.
Gloria Gehrman has volunteered to receive any questions from residents which they would like to have answered in a meeting with Superior.
Michael Landes and Nancy Callaghan will contact the references provided by Superior Property Management.
The meeting was adjourned at 7:45 p.m.
Respectfully submitted,
Gwen Acker, Secretary
EDGE WOOD TOWNEHOUSE ASSOCIATION
Special Meeting of the Board of Directors
July 8, 2009The meeting was called to order at 7 p.m. by Vice President Bruce Trafton. Those present included Board Members Bruce Trafton, Russ Fryburg, Jon Joseph, Eaton Conant, and Toni Horodysky. Gwen Acker and Doug Cone were excused. Also in attendance were Gloria Gehrman, Frank Gaddini, Bev Behrman and Helen Liguori.
Bruce Trafton resigned as Vice President and as a Board Member. He will continue as Grounds Committee Chairman. He will continue to assume the duties of the Vice President until such time as there is a new vice president. He stated that Trevor Stephens will continue with the mowing, trimming and weeding for $14 per hour until September 15, 2009, when he will leave for school. Bruce will seek three bids for a landscape company. The company will be in place to handle the leaves this fall. EWEB has agreed to do an irrigation audit by the first of July. They have not been here. Bruce will contact them.
Toni advised that Chuck Bowman is willing to work 10-30 hours a week for $25 an hour with the stipulation that his responsibility to Highlands comes first and that he would be on call here, as needed. Eaton Conant moved and Jon Joseph seconded that Chuck be kept on the payroll with those stipulations. The motion carried.
Management of the Association was the subject of discussion, the reason for the meeting. Frank Gaddini was present and stated that he would like to assume these responsibilities. He has been a licensed property manager for the University of Oregon. His resume includes Lane County, the City of Eugene and the University of Oregon. He is retired, would need some compensation for his services. He would be strictly administrative, could assess projects to be completed this year, prioritize and has relationship with contractors. He would report to the Board, who would supervise him. He responded to inquiries from those present.
At this point the meeting was adjourned and the Board, upon motion of Jon Joseph and second by Eaton Conant moved into executive session.
Respectively submitted,
Bev Behrman
EDGE WOOD TOWNEHOUSE ASSOCIATION
Minutes of Meeting of the Board of Directors
July 14, 2009The meeting was called to order at 7:00 p.m. by Acting President Bruce Trafton. Those present included Board members Bruce Trafton, Russ Fryburg, Toni Horodysky, Gwen Acker, Jon Joseph, Susan Klein, Eaton Conant and Doug Cone. Clara Nistler, Gene Nistler, Helen Liguori, Bev Behrman, Dave Compton, Larry Hilliard, Frank Bocci, Frank Gaddini, Gloria Gehrman, Simone D'Aubigne, Michael Landes and Nancy Callaghan were also in attendance.
Toni Horodysky moved and Gwen Acker seconded the motion that Jon Joseph be made vice president. The motion carried.
ETA Management: Frank Gaddini spoke to the group regarding his resume and desire to assume the position of Administrator/Manager of ETA. He took questions from the group.
Manager's Report: Frank Bocci reported that he will have a bid for the asphalt work to be done this year. Trevor will continue with the grounds. Frank will have a written report after his last day, which is July 19, 2009.
Minutes of Board Meeting of June 9, 2009: No objections were made to the minutes as printed in the June FYI, and therefore are deemed approved.
Treasurer's Report: A copy of the report is attached.
Committee Reports:
Pool Committee: A copy of the Pool Committee report is attached.
Grounds Committee: A copy of the Grounds Committee report is attached.
Building Committee: A copy of the Building Committee report is attached. Toni stated that she and Frank Bocci have met with Angels Right Asphalt and that a representative will return to evaluate where best to use the $25,000 set aside for asphalt this year. She will seek further bids.
Website: The report is part of the Building Committee report attached.
Hospitality Committee: Sara Mitchell will be moving into ( ) this week.Unfinished Business:
Toni reported that the 2009 work schedule will be presented after consultation with a new manager. She has checked references for Pete Kensler who is a painter, P.K. Painting, and they are very good. Eaton Conant moved and Susan Klein seconded the motion that this painting company be hired to do the painting to be done this summer.The 2010 Budget Committee will consist of Doug Cone, Toni Horodysky, Bruce Trafton and the new manager.
Jon Joseph moved and Toni Horodysky seconded the motion that negotiations be entered into with Frank Gaddini for up to 20 hours per week, a cell phone provided by ETA and the use of the office for conducting his business. Frank Gaddini has requested ($ ) per month plus FICA. The motion carried. Jon will prepare a contract to be discussed with Mr. Gaddini upon his return next week.
The meeting was adjourned at 8:40 p.m.
Respectfully submitted, Gwen Acker, Secretary
GROUNDS COMMITTEE REPORT JULY - 2009Hello All,
Summer is here. For a few days with a vengeance.
As of July 2nd, this chair is no longer a "Rookie". One year has passed and much has been learned. A few mistakes here and there but generally speaking a lot has been accomplished.Our woodlot has been cleaned and should be good for a few more years. We still have a few more small trees to be removed and the corner of Willamette and Brae Burn needs to be addressed.
The irrigation system gave us very few problems this year. The discovery and restoration of a line of sprinklers along the border of the cemetery out to Willamette Street allowed new planting.
Duckworths nursery planted that area with: 3 Jacquemontii Birch trees [14'-lG'l tall, 6 dwarf English Laurels, assorted potententilla in groups of 3 and 6 assorted Rhodies. On the other side towards Westbrook way: 4 Exbury Azaleas, 9 assorted Rhodies and 12 assorted Potentilla [cinquefoil] in groups of 3. In the front row you will find a half dozen or so Lavender plants.
Trevor Stevens has been a tremendous success at mowing, edging, blowing, and weeding. The giant yard disposal units on wheels have been a huge help. They are dumped every other week. Trevor has also been quick to learn the irrigation clock setup. He and Andrea will be here until on or about 15 Sept 09.
Clearview Tree Arborists were herein late June and worked on WW at #'s 31, 39, 43 and surrounding areas. The Rhododendrons were overgrown and misshapen as well as the Oriental Bamboo. Clearview will return in late July.
This week Phil Duckworth revisited the cemetery planting site, found more buried sprinklers and made several suggestions on watering. The heat was hard on new plantings but all are doing fine now. Phil will return in a few weeks.
FUTURE:
The audit from EWEB has not happened yet. We will call again Monday.The weeding continues; small weeds before they go to seed, Poison Oak, and most blackberries.
Additional plantings in October.
Another application of Greer's special Azalea and Rhodie fertilizer will be applied in October-November.
To reassure all of you, plans are already being made to hire a special landscape company to take over the grounds after Trevor and Andrea go to college and the start of our GIANT Leaf Fall.
Respectfully Submitted,
Bruce Trafton ( )
Grounds Committee Chair
Building Committee Report, July 2009
Toni Horodysky, ChairFirst the good news: Chuck Bowman will continue for now as our part-time maintenance person, but he will not be doing any major projects. I will be coordinating Chuck’s work assignments at this time, so you should send in a written work request for routine items and call me for emergencies. If you have complaints about Chuck’s work, please direct them to me. If you wish to praise him, it’s OK to talk to him directly.
Now the bad news: Frank’s resignation put our capital projects on hold, but we still expect to have budgeted work done before construction season ends. Our priorities are: painting to preserve existing siding and replacement of deteriorated siding to prevent mold and/or dry rot in living spaces.
I have been asked by homeowners if additional patios are scheduled for repair this summer. The short answer is “no.” This year we started our capital projects during the rainy season with patio repair. Frank and Chuck pre-painted the siding, so were able to work in any weather. We had not anticipated the extensive structural problems we found, so the work took much longer than planned.
Edgewood Townehouse Association Website, July 2009
Toni Horodysky, WebmistressEdgewoodhoa.org had 82 visitors who looked at 131 total pages during the time period June 8 through July 12.
POOL REPORT FOR JULY 2009
From Rev Behrman ( )I am happy to report that things are going quite uneventfully. The pool is clean, well used and maintained, with only minor disruptions.
Young people were heard in the pool in the middle of the night a few weeks ago. Nothing was done about it, as the person that heard them did not call the police. It is private property and anyone using it after our hours is subject to repercussions.
I don't know if it is still on Chuck's list of things to do, with the recent disruption in his service, but I will continue to look to have him build a protective covering for the hole in the pool room, so as to avoid potential harm to anyone tripping into it.
There continues to be a good amount of usage of the pool.
A few reminders for the well being of ETA:
PLEASE PUT YOUR GARBAGE IN THE TWO PAILS PROVIDED NEAR THE SIGN IN SHEETS, NOT LEFT ON THE CEMENT OF THE POOL AREA.
NO GLASS ANYWHERE AROUND THE POOL
FOOD & DRINK ONLY IN THE FENCED OFF AREA WITH THE UMBRELLA TABLE
[Financial data omitted]
[Phone numbers, e-mail addresses, and street addresses have been removed for privacy reasons.]