F.Y.I. The Newsletter of Edgewood Townehouse Association
PO Box 5424, Eugene, OR 97405April 2017 Edition
Upcoming Events
April Quarterly Open Forum Business Meeting:
Tuesday, April 25, 2017 at 7 pm in the Clubhouse. Special Topic: Emergency PreparednessNext Regular Board Business Meeting:
Tuesday, May 9, 2017 at 6.30 pm in the ClubhouseBy-The-Brook Book Group:
Wednesday, May 10, 2017 at 2 pm in the ClubhouseTea Time:
Tuesday, May 16, 2017 at 3 pm in the ClubhouseJuly Quarterly Open Forum Business Meeting:
Tuesday, July 25, 2017 at 7 pm in the Clubhouse.CONTENTS
Message from the Board
April Board Business Meeting Minutes
Facilities Report
Pool Season
Swimming Pool Coordinator Position
Things to Know in April 2017
Website Report
Monthly Checking Activity (Omitted)
MESSAGE FROM THE BOARD
Preserve. Restore. Maintain.
Robert Bruce Trafton, President, Edgewood Townehouse Association (__)Our April Monthly Board Business Meeting was consumed by the topic of parking. As a Board, we believe our parking rules are clear, concise, and reasonable as stated below:
“1. All homeowners should park vehicles in garages. 2. Temporary parking by homeowners or their guests must be in designated parking spaces. 3. Waivers for Special Circumstances: Homeowners may request waiver of the Parking Policy in the event of exceptional or extraneous circumstances. Waiver Forms are available by contacting the Board, the Facilities and Operations Director, or at edgewoodhoa.org/. The Board will review each case and render a final decision.
Yet, for some, there continues to be confusion and ambiguity. First, our rule states that “homeowners should park [their] vehicles in garages. This is not a mandate, but it has been a long-term tradition at Edgewood, and most of us follow this rule as good neighbors.
Next, our rule states: “temporary parking must be in designated parking spaces.” Our definition of designated parking space is any one of the sixty parking spaces that are identified by the international uniform white lines painted on the pavement throughout our community. Parking on the lawns, sidewalks, or on the Westbrook Way roadway are not designated parking spaces, therefore we do not park in non-designated places. Temporary parking can be for a few minutes, a few days, or longer; but, no temporary parking can be in an undesignated area. Parking vehicles is only permitted in designated parking spaces as identified by the white stripe lines.
There may be times when a homeowner needs to park one of their vehicles in designated parking for consecutive days or even weeks. If you have a special need, homeowners may submit a waiver to park a vehicle in a designated parking space for a period of time. Complete and submit a Parking Waiver Request and the Board will review the reasons and render a decision. The decision will be published in the FYI to allay any neighbor’s interest as to why the vehicle is parked consecutively in a designated parking space.
Now according to our Covenants Conditions, and Restrictions Article IX Section 9 there is only one sacrosanct rule about parking. That covenant, condition, and restriction that we all agree to is:
“It shall be the responsibility of each member to allow maximum ease of pedestrian and vehicular ingress and egress over walks and streets and driveways by prohibiting automobile parking in front of garages or in the driveways or alleyways and allowing no obstruction or barrier on, across or adjacent to sidewalks which would interfere with any other member's use of the Common Area or access to his own lot.”
The Board members are all volunteers. We all believe deeply in our fiducial responsibilities. Parking is consuming most our time during business meetings. It is our hope that we all respect the CCRs and our rules. There are some homeowners who rely on the Board to address every parking infraction. We ask instead that homeowners take action and speak to your neighbor directly if you have parking concerns that trouble you. If your property is being obstructed, harmed, or violated directly, or if you feel that the parking rule are being unreasonably violated, the offended party should first speak directly to violator. If this is unsuccessful, then contact the Board. The Board feels that its duty is to educate homeowners about our parking policy and rules; and in so doing, empower homeowners to do the right thing.
EDGEWOOD TOWNEHOUSE ASSOCIATION
Board of Directors Monthly Business Meeting
Preserve – Restore – Maintain
Tuesday, April 11, 2017Call to Order: The meeting was called to order at 6:30 p.m. Board members present were: Bruce Trafton, Darell Bidstrup, Michele Coney, Christine Donahue, Sharon Kimble, Michael Maulding, Jennifer Smith, and JoAnn Wilson. Board member Don Pasquali was excused. Also present was Frank Gaddini, ETA Director of Operations and Facilities. No homeowners were in attendance.
Approval of Minutes: The Board approved the minutes of March 14, 2017.
Standing Reports:
- Facility Report: Submitted
- Treasurers Report: Submitted
- Website Coordinator: Submitted
- Swimming Pool: Closed
- Clubhouse Coordinator: Pending
- Hospitality Coordinator: None submitted. A volunteer for this position is invited.
- Welcome Coordinator: None submitted
Old Business:
- December 14, 2016, Ice Storm Damage Report: A total of $ (__ ) of insurance claim has been received from State Farm Insurance. We continue to submit additional insurance claims to State Farm.
- Parking Policy Update: In response to several email inquiries received since the March 2017 business meeting, the Board again took up discussion of parking, specifically (a) the new parking spaces to be added in Driveway 4 to replace the spaces lost by the relocation of Maintenance Storage Shed in the Overflow Parking Area. The Board also resolved to educate homeowners on the Parking Rules through FYI articles and email broadcasts
- ETA Rental Policy: The Board discussed a possible ETA policy on short-term vacation rentals (e.g., Airbnb, VRBO, etc.). Our CCR defines our community as a “residential community.” Operating an Airbnb would be a business enterprise and violate our definition of a residential community. Board action on this matter was deemed unnecessary.
- Welcome Packet Review: Frank Gaddini showed the Board the various documents that are given to new homeowners. They include copies of the annual budget, the homeowner brochure, the Emergency Contact Form, an ETA zone map, and current ETA Rules, Guidelines, and Procedures.
New Business:
- Waivers: The Board approved several waivers. 173 WW was temporarily approved to place an ADA plaque in front of the townhouse where the owners will park their car. 43 WW will park a blue Prius in designated parking from 4/12-4/15/17 and a 2001 Toyota 4Runner in designated parking from 3/31-4/15/17. 35 WW will park a blue Prius sedan in guest parking from 4/3-4/10/17. 140 BB: submitted a Lease Request to continue renting the townhouse from 12/1/16-11/30/17.
- Trespassing Sign. The Board considered a homeowner request to post a “No Trespassing” sign near the path in the vicinity of the monument. The Board decided current signage was adequate.
- Website Review: Tabled until the next meeting.
- Executive Session
Announcements:
- The next HOA Quarterly Meeting: Tuesday, April 25, 2017, in the Clubhouse at 7:00 PM. The meeting will include a presentation on emergency preparedness by Jill Hoyenga of Eugene Water and Electric Board
- The next Board of Directors Business Meeting: Tuesday, May 9, 2017, in the Clubhouse at 6:30 PM.
The meeting was adjourned at 8:45 PM.
JoAnn Wilson, Secretary ( __ )
Looking Back Over March 2017 Facilities and Operations Report
Frank L. Gaddini ( __ )This report is a review of facility and grounds work performed in March 2017.
March has lived up to its aphorism “Came in like a lion and left like a lamb.” Temperatures during the month were relatively normal for the season. Daylight and darkness finally reached equilibrium on March 20th, and the march towards the longest day, summer solstice, June 20th ensued.
During the month, we recorded and completed eighty-nine (89) jobs. We completed Phase 3 of our annual Roof/Gutter Maintenance during the month cleaning thirty-five roofs and gutters and applying moss control to these roofs in our southeast quarter.
We also completed comprehensive repairs to 128 Brae Burn Drive, where oak tree limbs, from the December 14, 2016 Storm, did extensive damage to the patio deck, chimney chase, and south gable roof.
Along with the exterior building activities, we worked in the bowels of the Pool’s Equipment Room. Each year we have invested in improvements to the equipment that operates our Pool. This year, we replaced the sump pumps that ensures our equipment control center does not flood with two new twin stainless steel pumps, new check valves, and new pipework.
On our grounds, lawns responded to our moss control efforts, as the moss withered away and verdant green grass sprung-up and covered our cultivated areas. Lawns also responded to the steady rains, longer days, and warmer temperatures. To help us manage the springing grass, we engaged our lawn maintenance contractor for two visits during the month. Lawns were mowed and edged, and all hardscape areas, driveways, roadways, and sidewalks were cleaned of debris.
Another long-term durable job we undertook this month was tuck-pointing and restoring the masonry joints of the chimney at 157 Westbrook Way. Some areas of the mortar joints decayed over the past 47 years. We contracted with a very capable chimney restoration contractor to complete the work which was performed in one workday. We also visually inspected other chimneys, for symptoms of mortar decay. As a preventative measure, we will be scheduling tuck-pointing restoration measures for two other chimneys this year.
POOL SEASON
The Pool Season is approaching. As you prepare for the Pool Season 2017, take the following “True” or “False” Quiz and see how well prepared you are to take a dip. The Answer Key is below:True False
__ 1. Never swim in our Pool alone
__ 2. Sign-in daily on the Pool Sign-In Sheet
__ 3. Swimmers must take a cleansing shower before entering Pool
__ 4. The Pool closes at 9 PM
__ 5. Life Guards are on Duty
__ 6. Cannon-balling and diving are permitted in the PoolAnswers: 1 = True; 2 = True; 4 = True; 5 = False; 6 = False;
SWIMMING POOL COORDINATOR POSITION (College Student Preferred) Have a child, grandson, niece, or nephew looking for a really cool summer job…? Edgewood Townehouse Association is recruiting for a limited duration summer season work position. This is a Limited Duration Appointment hired through Employers’ Overload for approximately one hundred (100) days during the Summer Pool Season (mid June through mid September)
Duties
Under the supervision of the Edgewood Townehouse Association (ETA) Facility Director, performs daily swimming pool maintenance activities.
Daily duties will include swimming pool, pool deck, and light custodial work including:
(1) daily hosing, washing and cleaning exterior pool and pool deck surfaces;
(2) daily skimming pool water surface to remove any floating debris;
(3) daily vacuuming pool bottom to remove any settled debris;
(4) daily collecting and removing debris from pool deck gutter;
(5) daily removing waste and recycling materials from the pool deck and clubhouse restrooms;
(6) twice, daily sampling the pool water, once in the morning and once in the afternoon;
(7) daily arrange all pool lounge chaises, tables, and chairs.Requirements
Employees in this position must be able to perform work as described below:
(1) work in all types of weather conditions (100% of the time);
(2) follow written and oral instructions (100% of the time);
(3) perform sustained physical labor, climb stairs, and lift heavy objects weighing up to 40 lbs (45% of the time);
(4) use a variety of non motorized, non-powered hand-held tools including: (a) cleaning tools and products; (b) water hoses; and (c) water sampling products in a safe and competent manner (45% of the time);
(5) practice safe work procedures (100% of the time).Hours
The minimum duty shift is 2 hours per day. Employees are required to work each day between mid June through mid September. Work hours are between 8:00 a.m. and 4:30 p.m., daily for the duration of Sumer Swimming Pool Season.Salary
The wage for this position is $12.00 per hour.How to Apply
For More Information Call ( __ )
Things To Know in March
1. PARKING POLICY
In January 2017 the Board of Directors revised our parking policy as follows:1. All homeowners “should” park vehicles in garages.
2. Temporary parking by homeowners or their guests must be in designated parking spaces.
3. Waivers for Special Circumstances. Homeowners may request waiver of the Parking Policy in the event of exceptional or extraneous circumstances.
Waiver Forms are available by contacting the Board, the Facilities and Operations Director, or the Clubhouse. The Board will review each case and render a final decision.2. GUEST SPEAKER Tuesday, April 25 in the Clubhouse at 7 PM Emergency Preparedness and Water Reliability is a Shared Responsibility:
by Jill Hoyenga Communications, Marketing & Research Department of EWEBJust as the American Red Cross recommends that households get informed, make a plan and build a kit; EWEB gets informed about community risks, makes plans to mitigate those risks and is investing in a community preparedness kit.
Discussion: Purpose of the talk is to inform those who attend about local risks. I will introduce the guidebook and bring attention to some sections. Then I will provide some detail about the investments that EWEB is making in training, equipment and infrastructure to build a resilient water system.
Handouts: American Red Cross Prepare! Guidebook; EWEB Water Reliability and Emergency Preparedness flyer; 5-things to know about Water Reliability, Emergency Water Supply Container pre-order forms.
WEBSITE REPORT
During the period April 9 to May 3, 2017 our website, www.edgewoodhoa.org had 201 visitors who looked at 291 pages.
Toni Horodysky, Webmaster for Edgewood Townehouse Association (__)
[Phone numbers, e-mail addresses, and street addresses have been removed for privacy reasons.]